Columbia University How to Write an Email Asking for An Internship Paper Most communications between people in organizations is conducted via emails. Becau

Columbia University How to Write an Email Asking for An Internship Paper Most communications between people in organizations is conducted via emails. Because they are usually a short, quick method to convey a message, some students think they can be written the same way you write a mobile phone text. How you write an email is an indication of how you think. Is it clear? Does it get to the point? Is it grammatically correct? Does it have a proper subject heading hat immediate conveys its purpose? Does it have a call to action or request for an action to follow? Is it a summary of a meeting or a discussion of next steps? Underestimating the importance of an email may be a career killer. It is a paper trail of your follow-ups, assignments, tasks and accomplishments.

After completing this assignment, you should be able to:

Understand how to write an email using plain English.
Explain the details needed to get your point across.
Describe the importance of your message.
Be familiar with the how to write subject title.

Your tasks:

1. Look online or through LinkedIn or a job site such as www.glassdoor.com and select a company you would like to work for.

2. Decide what position you would like to have at this company.

3. Though LinkedIn, find someone in the company with whom you would like to connect.

4. Research to see if any Rutgers alumni work at the company.

5. Go to the company’s website and read their “about us” page and look for their mission and vision statement.

6. Visit their career site and review any jobs that relate to internships or entry level positions related to the career you would like.

7. Go to Google.com or any search engine and see what news you can locate about the company.

8. Create an email addressed to a person you select at the company. In the email, ask for an internship and ask what advice they would give you as a student looking to work there.

Include the following in your email:

a. Who you are and why you are writing them.

b. Two facts about the company’s mission that appeal to you.

c. Reference relevant news you learned about them.

d. State what you like about the type of product or service they provide.

How to submit your assignment:

Please submit the Assignment as a Word document. However, it should be formatted as if you were sending an email. i.e.

To:

From:

Date:

Subject:

To help with this assignment:

1. Watch these two videos:

a. How to Write the Perfect Email to Get a Job or Internship

b. How to Write an Email Asking for an Internship

2. Read these articles and tips about how to create good emails:

a. Top 10 Tips for Writing Better Business Letters

http://www.penmachine.com/topten.html

b. How to Write an Email Asking for an Internship

http://www.wikihow.com/Write-an-Email-Asking-for-an-Internship Executive Email Request Rubric
Please use this rubric as a guide
for writing your Executive email
request assignment. Your reader
will use this rubric to determine
whether you have successfully
completed this assignment
module by (a) writing a persona
profile, (b) completing all the
requirements and (c) observing
grammar and spelling rules.
Elements
Completed 1 pts.
Developing: .75Needs
pt.
Improvement: .5 pt.
Email is unintelligible
1. Professional Your email contains your name and Email has a
with no clear name or it
email
not a catchy or slang phrase
nickname in it
has slange terms
Completed 1 pt.
Developing: .75Needs
pt.
Improvement: .5 pt.
May contain
Contains your name and the specific your name, but
request you have: Informational
the request is
Only the request is
Interview Request: Your Name
unclear.
listed
2. Subject
Completed 1 pt.
Developing: .75Needs
pt.
Improvement: .5 pt.
A proper greeting (“dear” or “Hello”
or “Hi”) is present with the person’s Greeting is too Only the name is listed,
casual
without a greeting
3. Greeting name
Completed 3 pts.
Developing: 2 pts.
Needs Improvement: 1 pts.
Introduction of who you are and
how you came across their name
and why (the purpose/request) you Includes who
are contacting them.State the
you are and how
position you are seeking or request you came across Missing the purpose of
4. First
Paragraph: for an informational interview/15- their name. But, your message, the
minute mentoring session. State
what you are
position you are seeking
This is
worth a total what you admire about the
requesting is
or what you admire
of 3 points. company.
unclear.
about the company.
Completed 2 pts.
Developing: 1 pts.
Needs Improvement: .5 pts.
Discuss your qualifications and
experience. Through several
sentences, share information
about coursework, previous work
experience, and any applicable
skills. Demonstrate how your
knowledge can benefit the
organization. Include information
about work and volunteer
5. Second
positions and how these
paragraph: experiences have prepared you
This is
for this role. Emphasize how you
worth a total can contribute to the
of 2 points. organization.
Completed 1 pt.
Background
informaton
about your
expereinces or Not well writen and
qualification are experiences and skills
vague. But how are unclear.Not clear
you can
about how you can
contribute is
contribute to the
communicated. organization
Developing: .75Needs
pt.
Improvement: .5 pt.
States how you
State when and how you you will be will follow up,
in contact to follow up on the status but missing one
of your request. Gives your contact of these: name,
information with your name, phone phone number, Does not list clear follow
number, email and when you are
email and when up or contact
aviailble.
available.
information.
6. Call to Action
Completed 1 pt.
Developing: .75Needs
pt.
Improvement: .5 pt.
Ends with Just the name
Ends with “sincerely” or “Best
Ends with “best” of the writer or non
regards.”.
or “thanks”
formal ending
7. Closing
Not Addressed: 0 pt.
No email is
shown.
Not Addressed: 0 pt.
No subject.
Not Addressed: 0 pt.
No geeting.
Not Addressed: 0 pt.
The requst is
vague and not
well-writen and
there is no
mention of why
you admire the
company.
Not Addressed: 0 pt.
No experiences
and skills or
contribution is
explained.
Not Addressed: 0 pt.
No follow up is
mentioned,
Not Addressed: 0 pt.
No ending

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