I don’t know how to handle this English question and need guidance.

Electronic Mail (E-Mail)

Topic & Instructions: Inquire about Office-Space Needs

The Background

In any organization there are resources that many employees would like to see distributed more liberally or fairly — for example, salaries, health benefits, tech support, or office space. In a future job, you may be involved in the process of deciding how such resources should be allocated, perhaps asking fellow employees about their interests and desires. If you do need to gather such information, you must be careful not to raise employees’ expectations or to imply any promises about future allocations.

Your email writing task instead is to seek colleagues’ input in order to aid the decision-making process. The final decision might or might not meet employees’ hopes.

In this assignment, you are the assistant to Voletta Williams, the facilities manager for TrustUs Insurance Company. You have been asked to inquire about current and anticipated office-space needs among a staff of 55 employees, 35 of whom currently work in cubicles and 20 of whom have private, enclosed offices.