Texas State Budget Requirements for Allergy Prevention Conference Questions Help with preparing a budget with information already given and some informatio

Texas State Budget Requirements for Allergy Prevention Conference Questions Help with preparing a budget with information already given and some information that will need to be researched. The creating a spreadsheet with information given in the attached documents. All information provided is within the attached documents. Develop a Budget, Raising Awareness
Allergy Prevention Foundation Grant Application – Budget Requirements for Allergy
Prevention Conference
Care for All Health Center basic facts:
● Approximately 300 adults are patients at the practice
Constraints from your manager:
● Length of conference: One full day (9 a.m. – 5 p.m.)
● Minimum number of workshops offered: 4 workshops
● Plan the conference for 200 attendees
● Function space rental fee:
o $850 per workshop space (each space fits 50 people)
o $2,000 for ballroom space (for meals, big presentations, etc.)
▪ Space fits up to 400 people
Choices to be made:
● Knowing that participants will attend the conference all day, select hotel food options:
o Snack cost: $8 per person
o Breakfast cost: $14 per person
o Lunch cost: $18 per person
o Dinner cost: $30 per person
● Guest speaker options and fees:
o Local doctor/s who specializes in allergy prevention: $750
o Celebrity who is the representative for the Allergy Prevention Foundation:
$5,000
o Researchers in the field: $1,000
o Doctor/s from Care for All Health Center: $500
● Travel fees:
o Researchers are from Newark, NJ, or Dallas, TX
o Celebrity will fly in from Los Angeles, CA
o Hotel rooms for speakers who fly in cost $175 per night
o Conference parking passes are $12 per conference attendee per day
o Note: The geographic location of the conference can be wherever you select.
● Material costs:
o Folders
o Name tags
o Pens
o Notebooks
o Event flyers
To get you started, we’ve provided a worksheet you can use as a model for budgeting the
conference costs. Though you have many choices to make about the structure of the
conference itself, these categories may help you outline some of the costs. Feel free to add
Develop a Budget, Raising Awareness
Allergy Prevention Foundation Grant Application – Budget Requirements for Allergy
Prevention Conference
additional line items as well.
Catering Fees
Meal 1:
Snack:
Meal 2:
Snack:
Meal 3:
Travel Expenses
Airfare for Guest
Speaker/s
Hotel Rooms for Guest
Speaker/s
Hotel Parking Passes
Speaker Fees
Speaker 1
Speaker 2
Speaker 3
Venue Expenses
Workshop Space Rental
Ballroom Space Rental
Materials Expenses
Printing (agendas,
conference materials,
etc.)
Marketing Materials
Conference Materials
Cost
Quantity
Total Budget
2. Record your notes about how you plan
to structure the conference in a
Planning Document. List your answers
to the following questions and provide
justification for each answer:
• How many attendees are you planning
for?
• How many workshops will you offer?
What rooms will they be held in?
O
How many meals and snacks will you
order for attendees?
o What types of speakers would you like to
invite to the event? How many speakers
will there be?
o Where will the conference be held?
o What kinds of travel accommodations
must be made?
• What kinds of materials will you need to
purchase?
3. Use the links provided in the Project
resources to gather costs for the
conference (airline flights, materials
fees, etc.) Include links to the websites
you use in your Planning Document.
Submit your completed Planning Document as
a deliverable for this project.
Part Two: Budget Spreadsheet
Create the budget using a spreadsheet.
Include the following within the spreadsheet:
You work at Care for All Health Center and
your manager just announced some exciting
news. She is submitting a grant application to
the Allergy Prevention Foundation, and she
has selected you to manage the grant! If the
grant is awarded to the center, it will fund a
conference to inform patients about how to
manage or prevent allergies. The application
requires a budget that specifies how grant
dollars will be spent on the conference. Your
manager has asked you to create and submit
the conference budget.
Directions
If the grant is awarded to the health center,
you will have $25,000 to spend on the Allergy
Prevention Conference.
Part One: Plan
1. To begin planning the conference costs,
review the Allergy Prevention
Foundation Grant Application – Budget
Requirements for Allergy Prevention
Conference document in the Project
resources. Some conference costs and
constraints are provided to you, some
you have to choose between and some
you have to research on your own.
2. Record your notes about how you plan
to structure the conference in a
Planning Document. List your answers
to the following questions and provide
iustification for och answer
Part Two: Budget Spreadsheet
Create the budget using a spreadsheet.
Include the following within the spreadsheet:
• Number of people expected at the
conference
• Number of speakers who will attend the
conference
• Cost of pamphlets or other handouts
• Catering fees for each meal or snack at the
conference
Stipend(s) for speaker(s)
• Cost of advertisements/marketing materials
Use functions like multiplication, division,
addition and subtraction within your
spreadsheet. Submit your spreadsheet as a
second deliverable for this project. Keep in
mind that the total must be close to but not
exceed $25,000 U.S. dollars.

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