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State Policies
Regarding Children with
Disabilities under the
Individuals with
Disabilities Education Act
Amendments of 2004
State Board Policy 7219
Effective July 20, 2009
-Revised April 2013-
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Notice of Non-Discrimination
The Mississippi State Board of Education, the Mississippi Department of Education
(MDE), the Mississippi School of the Arts, the Mississippi School for the Blind, the
Mississippi School for the Deaf, and the Mississippi School for Mathematics and
Science do not discriminate on the basis of race, color, religion, national origin, sex,
age, or disability in the provision of educational programs and services or employment
opportunities and benefits. The following office has been designated to handle inquiries
and complaints regarding the non-discrimination policies of the above-mentioned
entities.
Director, Office of Human Resources
Mississippi Department of Education
359 North West Street Suite 359
Jackson, Mississippi 39201
(601) 359-3511
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Foreword
The MDE relied on the IDEA regulations at 34 C.F.R. sections 300.199(a) and (b) for
guidance in the formulation of these policies. Under this federal mandate, each state
shall—
1. Ensure that any State rules, regulations and policies relating to IDEA conform to the
requirements of the federal statute and regulations;
2. Identify in writing to local educational agencies (LEAs) located in the State and the
Secretary of Education any such rule, regulation, or policy as a State-imposed
requirement that is not required by the federal statute and regulations; and
3. Minimize the number of rules, regulations, and policies to which the LEAs and
schools located in the State are subject under the federal statute and regulations.
This federal mandate also requires that State rules, regulations, and policies support and
facilitate LEA and school-level system improvement designed to enable children with
disabilities to meet the challenging State student achievement standards.
These policies include references to federal statutes, federal regulations, and State statutes
that serve as the source of the requirements.
Notes: Any Mississippi specific deviations from Federal Regulations are denoted in Bold
Blue Italics. Omitted sections do not apply to LEAs. Reserved sections are reserved by the
United States Department of Education, Office of Special Education Programs
(USDE/OSEP).
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History
In December 2004, the Individuals with Disabilities Education Act (IDEA 2004) was
reauthorized. During 2005 and 2006, the Mississippi Department of Education (MDE),
Office of Special Education (OSE), engaged a broadly representative stakeholder group
to review IDEA 2004 and recommend revised State policies and procedures for
implementation. Approximately 50 members were selected, including parents of children
with disabilities, superintendents, principals, special education directors, special
education teachers, regular education teachers, representatives from various disability
advocacy groups, representatives from institutions of higher education programs,
representatives from other State agencies, and the court appointed Mattie T. Consultants.
The charge issued to the stakeholder group was to recommend to the MDE/OSE
redesigned special education policies and procedures that were clear and concise and that
would assist local school districts in being compliant with IDEA 2004 and the Modified
Mattie T. Consent Decree. Members met throughout the fall of 2005 and the spring of
2006 to examine the federal statute, proposed federal regulations, policy language from
other States and to engage in extensive discussion in the process of crafting their
recommendations.
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A draft document was presented to the State Board of Education (SBE) in April 2006,
and proposed policies were released to begin the public comment period under the
Administrative Procedures Act (APA) process as required by IDEA and State law.
Public hearings were conducted on a regional basis to offer maximum opportunities for
local stakeholders to provide input. Action on the draft policies was postponed awaiting
final federal regulations from the United States Department of Education, Office of
Special Education Programs (USDE/OSEP). Consequently, on July 21, 2006, the SBE
adopted Policy Number 7219, which states that school districts are required to follow
IDEA 2004.
In August 2006, OSEP released the final IDEA 2004 regulations, which became effective
on October 13, 2006. The OSE was directed to begin reordering and renumbering the
proposed policies to closely follow the federal regulations, and the SBE approved a
contract for a technical writer to assist in this process. During October and November
2006, additional meetings were scheduled with a stakeholder group.
In March 2007, OSE staff began an internal vetting process to review all stakeholder
input and revise the State policies to closely mirror the content of the federal regulations.
During 2007 and 2008, significant time was spent on the internal review and editing
process, which included continuous legal review and consultation with OSEP.
In August 2008, OSEP issued additional final regulations, which became effective on
December 31, 2008. The revised policy document was finalized in February 2009, and
three separate stakeholder user groups, including special education directors, local
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superintendents, parents of children with disabilities and parent advocate representatives,
reviewed the final draft of the proposed document.
The draft policies were submitted to the SBE on March 19, 2009, for review and
discussion. A request to begin the APA process for 60 days of public review and
comment was approved at the April 2009 board meeting. During the 60-day public
comment period, four regional public hearings were held across the State as required by
IDEA 2004 and public comment was obtained. In addition, public comments were
accepted during the two Special Education Advisory Panel meetings held during the
public comment period. All comments, written and oral, were considered. The policies
were approved by the State Board of Education on June 19, 2009. The final APA process
was followed and the State Policies Regarding Children with Disabilities under the
Individuals with Disabilities Education Act Amendments of 2004 are effective as of July
20, 2009.
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TABLE OF CONTENTS
SUBPART A – GENERAL ……………………………………………………………………….18
300.1 Purposes……………………………………………………………………………………………………………………..18
300.2 Applicability to State and local agencies……………………………………………………………………….18
300.4 Act ……………………………………………………………………………………………………………………………..20
300.5 Assistive technology device ………………………………………………………………………………………….20
300.6 Assistive technology service …………………………………………………………………………………………20
300.7 Charter school…………………………………………………………………………………………………………….21
300.8 Child with a disability …………………………………………………………………………………………………21
300.9 Consent ………………………………………………………………………………………………………………………29
300.10 Core academic subjects ……………………………………………………………………………………………….30
300.11 Day; business day; school day ……………………………………………………………………………………..30
300.12 Educational service agency ………………………………………………………………………………………….30
300.13 Elementary school……………………………………………………………………………………………………….31
300.14 Equipment ………………………………………………………………………………………………………………….31
300.15 Evaluation ………………………………………………………………………………………………………………….32
300.16 Excess costs…………………………………………………………………………………………………………………32
300.17 Free appropriate public education……………………………………………………………………………….32
300.18 Highly qualified special education teachers ………………………………………………………………….33
300.19 Homeless children……………………………………………………………………………………………………….38
300.20 Include ……………………………………………………………………………………………………………………….38
300.21 Indian and Indian tribe……………………………………………………………………………………………….38
300.22 Individualized education program (IEP)………………………………………………………………………39
300.23 Individualized education program committee ……………………………………………………………….39
300.24 Individualized family service plan (IFSP) …………………………………………………………………….39
300.25 Infant or toddler with a disability ………………………………………………………………………………..39
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300.26 Institution of higher education …………………………………………………………………………………….40
300.27 Limited English proficient (LEP) …………………………………………………………………………………40
300.28 Local educational agency (LEA)…………………………………………………………………………………..40
300.29 Native language…………………………………………………………………………………………………………..41
300.30 Parent ………………………………………………………………………………………………………………………..42
300.31 Parent training and information center………………………………………………………………………..43
300.32 Personally identifiable …………………………………………………………………………………………………43
300.33 Public agency ……………………………………………………………………………………………………………..44
300.34 Related services…………………………………………………………………………………………………………..44
300.35 Scientifically based research………………………………………………………………………………………..51
300.36 Secondary school…………………………………………………………………………………………………………51
300.37 Services plan……………………………………………………………………………………………………………….51
300.38 Secretary…………………………………………………………………………………………………………………….51
300.39 Special education ………………………………………………………………………………………………………..52
300.40 State …………………………………………………………………………………………………………………………..54
300.41 State educational agency ……………………………………………………………………………………………..54
300.42 Supplementary aids and services………………………………………………………………………………….54
300.43 Transition services………………………………………………………………………………………………………54
300.44 Universal design………………………………………………………………………………………………………….55
300.45 Ward of the State………………………………………………………………………………………………………..56
SUBPART B – STATE ELIGIBILITY………………………………………………………..57
300.101 Free appropriate public education (FAPE)…………………………………………………………………..57
300.102 Limitation – exception to FAPE for certain ages……………………………………………………………58
300.103 FAPE methods and payments………………………………………………………………………………………60
300.104 Residential placement………………………………………………………………………………………………….61
300.105 Assistive technology…………………………………………………………………………………………………….61
300.106 Extended school year services (ESY) ……………………………………………………………………………61
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300.107 Nonacademic services………………………………………………………………………………………………….63
300.108 Physical education ………………………………………………………………………………………………………64
300.109 Full educational opportunity goal (FEOG) …………………………………………………………………..64
300.110 Program options …………………………………………………………………………………………………………65
300.111 Child Find ………………………………………………………………………………………………………………….65
300.112 Individualized education programs (IEP) …………………………………………………………………….67
300.113 Routine checking of hearing aids and external components of surgically implanted medical
devices………………………………………………………………………………………………………………………..67
300.114 LRE requirements ………………………………………………………………………………………………………68
300.115 Continuum of alternative placements …………………………………………………………………………..68
300.116 Placements………………………………………………………………………………………………………………….69
300.117 Nonacademic settings ………………………………………………………………………………………………….70
300.118 Children in public or private institutions ……………………………………………………………………..71
300.119 Technical assistance and training activities…………………………………………………………………..71
300.120 Monitoring activities……………………………………………………………………………………………………71
300.121 Procedural safeguards…………………………………………………………………………………………………72
300.122 Evaluation ………………………………………………………………………………………………………………….72
300.123 Confidentiality of personally identifiable information…………………………………………………..72
300.124 Transition of children from the IDEA Part C Program to Part B preschool programs …..72
300.125 – 300.128 (Reserved) ………………………………………………………………………………………………………73
300.129 State responsibility regarding children in private schools ……………………………………………..73
300.130 Definition of parentally-placed private school children with disabilities…………………………74
300.131 Child Find for parentally-placed private school children with disabilities ……………………..74
300.132 Provision of services for parentally-placed private school children with disabilities – basic
requirements ………………………………………………………………………………………………………………75
300.133 Expenditures ………………………………………………………………………………………………………………76
300.134 Consultation ……………………………………………………………………………………………………………….79
300.135 Written affirmation …………………………………………………………………………………………………….80
300.136 Compliance…………………………………………………………………………………………………………………81
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300.137 Equitable services determined……………………………………………………………………………………..81
300.138 Equitable services provided …………………………………………………………………………………………83
300.139 Location of services and transportation ……………………………………………………………………….84
300.140 Due process complaints and State complaints……………………………………………………………….85
300.141 Requirement that funds not benefit a private school……………………………………………………..86
300.142 Use of personnel ………………………………………………………………………………………………………….87
300.143 Separate classes prohibited………………………………………………………………………………………….88
300.144 Property, equipment, and supplies……………………………………………………………………………….88
300.145 Applicability of §§300.146 through 300.147 ………………………………………………………………….89
300.146 Responsibility of Public Agencies…………………………………………………………………………………89
300.147 Implementation by MDE……………………………………………………………………………………………..90
300.148 Placement of children by parents when FAPE is at issue ………………………………………………90
300.149 SEA responsibility for general supervision …………………………………………………………………..93
300.150 SEA implementation of procedural safeguards …………………………………………………………….94
300.151 Adoption of State complaint procedures ………………………………………………………………………95
300.152 Minimum State complaint procedures …………………………………………………………………………96
300.153 Filing a complaint ……………………………………………………………………………………………………….98
300.154 Methods of ensuring services……………………………………………………………………………………….99
300.155 Hearings relating to LEA eligibility ……………………………………………………………………………106
300.156 Personnel qualifications …………………………………………………………………………………………….106
300.157 Performance goals and indicators………………………………………………………………………………108
300.162 Supplementation of State, local, and other federal funds …………………………………………….109
300.163 Maintenance of State financial support ………………………………………………………………………110
300.164 Waiver of requirement regarding supplementing and not supplanting with Part B funds
112
300.165 Public participation …………………………………………………………………………………………………..115
300.166 Rule of construction…………………………………………………………………………………………………..116
300. 167 State Advisory Panel …………………………………………………………………………………………………117
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300.168 Membership ……………………………………………………………………………………………………………..117
300.169 Duties ……………………………………………………………………………………………………………………….118
300.170 Suspension and expulsion rates ………………………………………………………………………………….119
300.171 Annual description of use of IDEA Part B funds…………………………………………………………119
300.172 Access to instructional materials………………………………………………………………………………..120
300.173 Overidentification and disproportionality…………………………………………………………………..123
300.174 Prohibition on mandatory medication………………………………………………………………………..124
300.175 The MDE as provider of FAPE or direct services………………………………………………………..124
300.176 Exception for prior State plans ………………………………………………………………………………….125
300.177 State’s sovereign immunity and positive efforts to employ and advance qualified
individuals with disabilities………………………………………………………………………………………..126
300.178 – 300.185 (Omitted)………………………………………………………………………………110
300.186 Assistance under other federal programs……………………………………………………………………127
300.199 State administration ………………………………………………………………………………………………….127
SUBPART C – LOCAL EDUCATIONAL AGENCY ELIGIBILITY………………129
300.200 Condition of assistance………………………………………………………………………………………………129
300.201 Consistency with State policies …………………………………………………………………………………..129
300.202 Use of amounts ………………………………………………………………………………………………………….129
300.203 Maintenance of effort ………………………………………………………………………………………………..131
300.204 Exception to maintenance of effort …………………………………………………………………………….132
300.205 Adjustment to local fiscal efforts in certain fiscal years……………………………………………….133
300.206 Schoolwide programs under Title I of ESEA………………………………………………………………135
300.207 Personnel development………………………………………………………………………………………………136
300.208 Permissive use of funds ……………………………………………………………………………………………..136
300.209 Treatment of charter schools and their students …………………………………………………………137
300.210 Purchase of instructional materials…………………………………………………………………………….139
300.211 Information for the MDE…………………………………………………………………………………………..140
300.212 Public information…………………………………………………………………………………………………….140
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300.213 Records regarding migratory children with disabilities ………………………………………………141
300.214 – 300.219 (Reserved) …………………………………………………………………………………………………….141
300.220 Exception for prior local plans …………………………………………………………………………………..141
300.221 Notification of LEA or State agency in case of ineligibility…………………………………………..142
300.222 LEA and State agency compliance ……………………………………………………………………………..142
300.223 Joint establishment of eligibility…………………………………………………………………………………143
300.224 Requirements for establishing eligibility …………………………………………………………………….144
300.225 (Reserved)…………………………………………………………………………………………………………………145
300.226 Early intervening services………………………………………………………………………………………….145
300.227 Direct services by the MDE………………………………………………………………………………………..147
300.228 State agency eligibility……………………………………………………………………………………………….148
300.229 Disciplinary information……………………………………………………………………………………………149
300.230 MDE flexibility………………………………………………………………………………………………………….149
SUBPART D – EVALUATIONS, ELIGIBILITY DETERMINATIONS,
INDIVIDUALIZED EDUCATION PROGRAMS, AND EDUCATIONAL
PLACEMENTS…………………………………………………………………………………….152
300.300 Parental consent………………………………………………………………………………………………………..152
300.301 Initial evaluations ……………………………………………………………………………………………………..158
300.302 Screening for instructional purposes is not evaluation…………………………………………………161
300.303 Reevaluations ……………………………………………………………………………………………………………161
300.304 Evaluation Procedures ………………………………………………………………………………………………162
300.305 Additional requirements for evaluations and reevalutions…………………………………………..165
300.306 Determination of eligibility ………………………………………………………………………………………..168
300.307 Specific learning disabilities……………………………………………………………………………………….170
300.308 Additional group members ………………………………………………………………………………………..171
300.309 Determining the existence of a specific learning disabilities (SLD)……………………………….171
300.310 Observation………………………………………………………………………………………………………………174
300.311 Specific documentation for the eligibility determination ……………………………………………..175
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300.320 Definition of individualized education program………………………………………………………….177
300.321 IEP committee……………………………………………………………………………………………………………180
300.322 Parent participation ………………………………………………………………………………………………….183
300.323 When IEPs must be in effect………………………………………………………………………………………186
300.324 Development, review, and revision of IEP…………………………………………………………………..189
300.325 Private school placements by public agencies ……………………………………………………………..194
300.326 (Reserved)…………………………………………………………………………………………………………………195
300.327 Educational placements …………………………………………………………………………………………….195
300.328 Alternative means of meeting participation ………………………………………………………………..195
SUBPART E – PROCEDURAL SAFEGUARDS…………………………………………197
300.500 Responsibilities of Public Agencies …………………………………………………………………………….197
300.501 Opportunity to examine records; parent participation in meetings………………………………197
300.502 Independent educational evaluation …………………………………………………………………………..199
300.503 Prior notice by the public agency, content of notice …………………………………………………….202
300.504 Procedural safeguards notice……………………………………………………………………………………..204
300.505 Electronic mail ………………………………………………………………………………………………………….206
300.506 Mediation………………………………………………………………………………………………………………….206
300.507 Filing a due process complaint …………………………………………………………………………………..208
300.508 Due process complaint……………………………………………………………………………………………….209
300.509 Model form……………………………………………………………………………………………………………….212
300.510 Resolution process …………………………………………………………………………………………………….213
300.511 Impartial due process hearing……………………………………………………………………………………216
300.512 Hearing rights …………………………………………………………………………………………………………..218
300.513 Hearing decisions………………………………………………………………………………………………………220
300.514 Finality of decision; appeal; impartial review……………………………………………………………..221
300.515 Timelines and convenience of hearings and reviews…………………………………………………….221
300.516 Civil action ……………………………………………………………………………………………………………….222
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300.517 Attorneys’ fees ………………………………………………………………………………………………………….223
300.518 Child’s status during proceedings ………………………………………………………………………………226
300.519 Surrogate parents ……………………………………………………………………………………………………..227
300.520 Transfer of parental rights at age of majority …………………………………………………………….230
300.521 – 300.529 (Reserved)……………………………………………………………………………………………………..231
300.530 Authority of school personnel…………………………………………………………………………………….231
300.531 Determination of setting…………………………………………………………………………………………….238
300.532 Appeal………………………………………………………………………………………………………………………238
300.533 Placement during appeals ………………………………………………………………………………………….240
300.534 Protections for children not determined eligible for special education and related services .
……………………………………………………………………………………………………………………………….. 241
300.535 Referral to and action by law enforcement and judicial authorities……………………………..243
300.536 Change of placement because of disciplinary removals ……………………………………………….244
300.537 (Omitted) …………………………………………………………………………………………………………………..244
300.538-599 (Reserved)…………………………………………………………………………………..224
SUBPART F – MONITORING, ENFORCEMENT, CONFIDENTIALITY, AND
PROGRAM INFORMATION …………………………………………………………………245
300.600 State monitoring and enforcement……………………………………………………………………………..245
300.601 State performance plans and data collection……………………………………………………………….247
300.602 State use of targets and reporting ………………………………………………………………………………248
300.603 Secretary’s review and determination regarding State performance ……………………………249
300.604 Enforcement ……………………………………………………………………………………………………………..250
300.605 Withholding funds …………………………………………………………………………………………………….254
300.606 Public Attention ………………………………………………………………………………………………………..255
300.607 (Omitted) …………………………………………………………………………………………………………………..255
300.608 State enforcement ……………………………………………………………………………………………………..256
300.609 Rule of construction…………………………………………………………………………………………………..256
300.610 (Omitted) …………………………………………………………………………………………………………………..257
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300.611 Definitions ………………………………………………………………………………………………………………..257
300.612 Notice to parents ……………………………………………………………………………………………………….257
300.613 Access rights……………………………………………………………………………………………………………..258
300.614 Record of access………………………………………………………………………………………………………..259
300.615 Records on more than one child …………………………………………………………………………………260
300.616 List of types and locations of information …………………………………………………………………..260
300.617 Fees ………………………………………………………………………………………………………………………….260
300.618 Amendments of records at parent’s request ……………………………………………………………….260
300.619 Opportunity for a hearing………………………………………………………………………………………….261
300.620 Result of hearing……………………………………………………………………………………………………….261
300.621 Hearing procedures …………………………………………………………………………………………………..262
300.622 Consent …………………………………………………………………………………………………………………….262
300.623 Safeguards………………………………………………………………………………………………………………..263
300.624 Destruction of information…………………………………………………………………………………………264
300.625 Children’s rights ……………………………………………………………………………………………………….264
300.626 Enforcement ……………………………………………………………………………………………………………..265
300.627 (Reserved)…………………………………………………………………………………………………………………265
300.640 Annual report of children served – report requirement ………………………………………………265
300.641 Annual report of children served – information required in the report………………………..265
300.642 Data reporting…………………………………………………………………………………………………………..266
300.643 Annual report of children served – certification………………………………………………………….267
300.644 Annual report of children served – criteria for counting children………………………………..267
300.645 Annual report of children served – other responsibilities of the MDE ………………………….267
300.646 Disproportionality …………………………………………………………………………………………………….268
SUBPART G – AUTHORIZATION, ALLOTMENT, USE OF FUNDS, AND
AUTHORIZATION OF APPROPRIATIONS…………………………………………….270
300.700 (Omitted) …………………………………………………………………………………………………………………..270
300.701 (Omitted) …………………………………………………………………………………………………………………..270
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300.702 (Omitted) …………………………………………………………………………………………………………………..270
300.703 (Omitted) …………………………………………………………………………………………………………………..270
300.704 State-level activities …………………………………………………………………………………………………..270
300.705 Subgrants to LEAs…………………………………………………………………………………………………….281
300.706 (Reserved)…………………………………………………………………………………………………………………284
300.707 – 300.718 (Omitted) ……………………………………………………………………………………………………….284
SUBPART H – PRESCHOOL GRANTS FOR CHILDREN WITH DISABILITIES
…………………………………………………………………………………………………………..285
300.800 In general………………………………………………………………………………………………………………….285
300.801 – 300.802 (Reserved)……………………………………………………………………………………………………..285
300.803 Definition of State ……………………………………………………………………………………………………..285
300.804 Eligibility ………………………………………………………………………………………………………………….285
300.805 (Reserved)…………………………………………………………………………………………………………………286
300.806 Eligibility for financial assistance……………………………………………………………………………….286
300.807 Allocations to States…………………………………………………………………………………………………..286
300.808 Increase in funds……………………………………………………………………………………………………….286
300.809 Limitations ……………………………………………………………………………………………………………….287
300.810 Decrease in funds ………………………………………………………………………………………………………289
300. 811 (Reserved)…………………………………………………………………………………………………………………289
300.812 Reservation for State activities …………………………………………………………………………………..289
300.813 State Administration …………………………………………………………………………………………………290
300.814 Other State-level activities …………………………………………………………………………………………291
300.815 Subgrants to LEAs…………………………………………………………………………………………………….292
300.816 Allocations to LEAs …………………………………………………………………………………………………..292
300.817 Reallocation of LEA funds…………………………………………………………………………………………295
300.818 Part of IDEA inapplicable………………………………………………………………………………………….295
SPECIAL EDUCATION ELIGIBILITY DETERMINATION GUIDELINES…..270
17
PROGRAM IMPROVEMENT MONITORING……………………………………335
REFERENCE GUIDE…………………………………………………………………309
18
SUBPART A – GENERAL
Purposes and Applicability
Section
300.1 Purposes
The purposes of these policies are—
(a) To ensure that all children with disabilities have available to them a free
appropriate public education (FAPE) that emphasizes special education and
related services designed to meet their unique needs and prepare them for
further education, employment, and independent living;
(b) To ensure that the rights of children with disabilities and their parents are
protected;
(c) To assist localities and educational service agencies in providing for the
education of all children with disabilities; and
(d) To assess and ensure the effectiveness of efforts to educate children with
disabilities.
300.2 Applicability to State and local agencies
(a) States. These policies apply to the State of Mississippi and all public
agencies as recipients of payments under Part B of IDEA.
(b) Public agencies within the State of Mississippi. The provisions of these
policies—